Artist Contract – Tillsonburg Library Gallery

Box 1521
Woodstock, Ontario, N4S 0A7
519-777-1374, info@oxfordcreativeconnections.com

The Tillsonburg Library Gallery
Exhibition Application Process, Terms and Conditions

PART A _________________________________________________________________________

Application Process:

OCCI Members:
Please call or email OCCI expressing your interest. Move directly to Part B of this document.

Non-OCCI Members:
To be considered as an Exhibitor, please:

 Complete the attached application form
 Provide a letter, CV, or resume that includes the following information:

  • years of experience as an artist
  • list of other galleries or shows where your work has been exhibited

 Provide 10 photographs (digital images preferred – jpg) of recent art work with a corresponding list that includes title, medium, size, and price for each piece of artwork.
 Please enclose a self-addressed stamped envelope for return of your CD if you wish to have it returned to you.

Please return these documents using one of the following options:

 

By mail to:

Mary-Anne Murphy
Oxford Creative Connections Inc.
Box 1521, Woodstock, Ontario, N4S 0A7

By e-mail to: info@oxfordcreativeconnections.com

For more information, please contact: Mary-Anne Murphy (519) 777-1374

Priority to exhibit and sell works within the Gallery will be provided to artists who reside in Oxford County or who are members of Oxford Creative Connections Inc. Applications will be reviewed by representatives of The Woodstock Hospital Art Committee. If approved, the artist will be contacted to discuss next steps.  

PART B _________________________________________________________________________

Information pertaining to The Art Gallery at Woodstock General Hospital and its administration:

The gallery is open to the public during library hours.

The exhibit area is reserved for the juried works of individual artists or groups who live in Oxford County or who are members of Oxford Creative Connections Inc.

The types of mediums accepted for display include two-dimensional framed or mounted paintings, sketches, textiles and photos. The space suits bright, positive, and uplifting work. No large commercial prints will be accepted. All works must be framed, wired and ready to hang. No clip frames or frameless frames allowed.

All works will be displayed using the secure steel hanging system provided. We have solo, joint and mixed exhibitions.

Selection meetings are held throughout the year. Selection will be based upon fair, open and equal opportunities using the following criteria:

  • excellence of work
  • appropriateness for the location
  • need for variety in exhibits.

    Size/Location of Gallery
    The Main Gallery consists of three display areas: A 13’ (L) x 4’ (H), a 30’(L) x 4’(H)  and a 12’ (L) x 4’ (H) section of straight wall.

         Length of Exhibit
            The duration of exhibit is six (6) weeks.

         Security
            Although the Galleries are located in highly visible locations, and can only be reached by using a ladder, the Tillsonburg Library and                   Oxford Creative Connections Inc. are not responsible for any Works that may be damaged or stolen during the exhibit.

         Fees
            There is no commission taken in this gallery as artists perform all sales transactions .

         Sales Transactions
            The Artist will perform all sales transactions.  You will be contacted directly by the purchaser.

         Promotion
            A brief biography and/or description of the Works will be posted in the Gallery during the Exhibit. The Exhibit will also be promoted                 on the OOCI website and through social media.

         Working Relationships
            The Exhibitor will liaise with Oxford Creative Connections Inc. regarding any matters that may arise before, during, or after the                           exhibition. They are not to approach the library staff.

         Subject Matter
            Due to the sensitivities that must be considered in a public environment, the Tillsonburg Library reserves the right to refuse the                           display of any Works that contain obscenity, nudity, religious subject matter, brutality, mythological and/or metaphysical symbolism,             or pieces that may impose a threat of physical harm to visitors.

         Size of work and number of pieces
            Up to 25 works can be hung in the gallery space.  All works must be wired. No saw tooth hangers.

         – maximum height of works 40 inches
– minimum height of works 16 inches
– maximum weight of work 15 pounds
– maximum depth of work is 8 inches

PART C _________________________________________________________________________

Exhibitors will be required to abide by the following Terms and Conditions in order to display

Works in the Gallery:

         Contract
            The Exhibitor is required to sign a contract, which must be returned to Oxford Creative Connections Inc. no later than seven (7) days               prior to the first day of the exhibit. Failure to do so may result in the cancellation of the exhibit.

         Insurance
            The Exhibitor is encouraged to maintain his/her own insurance while the Works are on display in the Gallery. The Exhibitor shall be                 notified immediately if any damage is noted or if any of the Works are unaccounted for during the exhibit. The Tillsonburg Library                     and/or OCCI will under no circumstances whatsoever be responsible for any loss or damage to any item on display. The applicant                     hereby agrees to hold the Tillsonburg Library and OCCI harmless for any loss or claim, however caused. Each exhibitor will date and                 sign a waiver of claim form before any artwork has been hung.

         Packaging materials
            Artists should deliver works wrapped to avoid damage. This material must be taken from the library after hanging and must be                             returned to wrap work after the show. OCCI will not store packaging material.

         Condition Report
            The Exhibitor is required to sign a condition report upon arrival and prior to the departure of the Works from the Library.

         Transportation of Artwork
            The Exhibitor is responsible for the transportation of the works to and from the Library. All Works must enter and exit the Library                     through the main doors.

         Installation of artwork
            Due to the type of hanging system, it may be necessary to tighten or move wires and/or add a clip to the back of the top rail of the                         frame with a small screw. This will ensure that the picture hangs flush with the wall. These clips, if necessary, will be supplied by the                   curator and removed when the works are taken down.

         Display/List of Works/Promotion
            The Exhibitor will provide a list for all works at least seven (7) days prior to his/her exhibit date. This information is to be submitted by             email to the curator at info@oxfordcreativeconnections.com. Please include the title, medium, size, and price of each piece. To assist               in the development of promotional materials, the Exhibitor will supply a short biography (Oxford Creative Connections Inc. reserves               the right to edit the information provided).

The exhibitor will be notified when works are to be picked up. All works must be picked up at that time.

         At no time, is the artist permitted to add to or remove pieces from the Gallery without the approval of Oxford                  Creative Connections Inc.

         Group Applications
            If you are a group applying for an exhibition, all artists must be juried and a list of participating artists must be submitted.

 PART D _________________________________________________________________________

 Exhibitors and curator will examine the Works for damage prior to hanging.

 Condition Report:

 Please describe in detail any existing damage to the artwork or frames i.e. scratches, dents, etc. in the area provided below. For example: “Title of piece” – small scratch on lower right side of frame.

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PART E _____________________________________________________________________________

Waiver and Acknowledgement

Recognizing that this gallery space is run by a not-for-profit organization (Oxford Creative Connections Inc.), the exhibitor assumes all risks and responsibilities in participating in this exhibition.

I have read the procedures set out for exhibitions at the Tillsonburg Library Gallery and agree to mount an exhibition in accordance to them.

Exhibitor Signature: __________________________________________________________________

Name (print): _________________________________ Date: ___________________________

This document must be signed by all Exhibitors prior to hanging any artwork.

 

Box 1521
Woodstock, Ontario
N4S 0A7

Tillsonburg Library Gallery

Exhibition Application Form

 

 ____________________________________________________________________________________
Exhibitors Name                                                                            Artist’s Name (if different from Exhibitor’s)____________________________________________________________________________________________
Address                                                                                          City
____________________________________________________________________________________________
Postal Code                                              Telephone                                              Cell
____________________________________________________________________________________________
Website                                                                                          E-mail AddressDuring which time of year would you like to exhibit works? Winter □ Spring □ Summer □ Fall □

____________________       ____________________     ____________________
1st choice                                    2nd choice                                               3rd choice

 

Every effort will be made to fill your 1st choice followed by your 2nd and 3rd choices. If there are certain dates that conflict with other shows you may have booked, please list them below:
_______________________________________________________________________________________

If you are not a member of OCCI please remember to attach:

Letter, CV or resume that includes the following information:

  • years of experience as an artist
  • list of other galleries or shows where your work has been exhibited

10 photographs (digital images preferred– jpg) of recent art work

A corresponding list with title, medium, size and price for each piece of artwork.
□ Please enclose a self-addressed stamped envelope for the return of your CD.

Thank you for your application. It will be reviewed within 30 days of receipt by representatives of The Woodstock Hospital Art Committee. You will receive a letter and/or phone call and/or email shortly thereafter.

Priority to exhibit and sell works within the Gallery will be provided to artists who reside in Oxford County or who are members of Oxford Creative Connections Inc. Applications will be reviewed by representatives of The Woodstock Hospital Art Committee. If approved, the artist will be contacted to discuss next steps.